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General Conditions

The 2021 IMTA Conference will take place in Tallinn, Estonia from October 7th to 11th, 2019. There will be a Conference Dinner on Thursday October 10th, in the evening at Seaplane Harbour.
Participants must register in advance and as early as possible in order to benefit from lower registration fees. The registration form will be posted soon. Following registration and payment, each participant will receive a written confirmation by e-mail.

1 - Registration fees

1-1 Conference

Registration fees are based on the receipt’s date of registration form and payment. The prices indicated are per person and are only applicable if BOTH the registration form AND the payment are received before the mentioned deadlines; otherwise the higher registration fees will be applied.

  • Early registration and payment (before July 14th, 2020) : 400 EUR
  • Normal registration and payment (before September 15th, 2020) : 500 EUR
  • Late registration and payment (starting with September 15th, 2020) : 600 EUR
  • Registration fee for Estonian Defence Forces Psychologists (no deadline) : 200  EUR
  • Registration fee for former IMTA participants, who are retired now (no deadline) : 200  EUR
Registration will be effective only after full payment is made by the participant. The Conference fees comprise exclusively:
  • Attendance at all plenary sessions, oral sessions and visual presentations
  • Meet & Greet on October 7th
  • IBTA event on October 8th
  • Lunch and coffee breaks during the conference
  • Conference Dinner on October 10th
  • Conference documentation with all information about the event
The fees do not comprise travelling and accommodation costs

1-2 Other provisions

Payments for registration have to be settled in EUR. All prices are quoted in EUR. Payment in any other currency will not be accepted. Registrations received without payment will not be processed and confirmed. Registration will be confirmed by means of the confirmation of payment, which will be sent to you upon receipt of the registration fees. An email will be sent to each participant just after the registration process. If the participant has paid online via our website, the payment confirmation e-mail will be a registration confirmation. If he/she has chosen another type of payment, the registration e-mail is a recap of the information he/she entered. In order to benefit from the early registration fees, all payments must be received within the deadlines described in article 1-1. Submission of the registration form without payment within deadlines is not entitled to benefit from the reduced fees at a later date. For all payments received on-site at the registration desk, the late/on-site registration fees apply.
Admittance to the Conference without full registration including payment of the registration fees cannot be granted. Advance payment is highly recommended since this will considerably accelerate your registration procedure upon your arrival at the conference.

1-3 Payment options

The payment of registration fees can be done:

By credit card:
Mastercard, Visa and Maestro are accepted. When you have registered and indicated that you want to pay online with your credit card, you will be able to pay online. The Payment page will be posted soon.
By bank transfer:
The bank transfer must clearly state the name of the participant and mention "IMTA 2021”. Unidentified bank transfers cannot be processed. Bank charges have to be paid at the source by the participant, in addition to the registration fees. The bank transfer option will not be available anymore two weeks before the conference begins (bank transfer and confirmation of payment might not arrive in time). Therefore only online payment will be accepted after September 15th, 2020.

Please use following data:
   Beneficiary’s Name: International Military Testing Association (IMTA)
   Beneficiary’s Address: Behavioral Sciences Department of the Belgian Royal Military Academy, Renaissance Avenue 30, B-1000 Brussels, Belgium
   Bank Name: ING Belgium SA/NV
   Bank Address: Marnixlaan, 24 / B-1000 Brussels / Belgium
   Account number (IBAN): BE07 3631 3046 7666
   Swift Code (BIC): BBRUBEBB
   Amount and message: These will be provided in the confirmation e-mail when you register (contact us in the event you loose that e-mail)

2 - Confirmation of Registration

The Confirmation of Payment & Invoice will be sent to participants by e-mail upon receipt of full payment. Each participant needs to present this confirmation letter upon arrival at the on-site pre-registration desks in order to collect his/her name badge and conference documentation.
If a participant has not received the official registration confirmation within 14 days after his/her payment, he/she must contact the Conference Team.
Upon arrival at the Conference venue, all participants have to register themselves at the Conference Registration Desk.
Upon registration at the Conference venue, the Conference team will provide participants with detailed information about the event and a badge which should be worn visibly at all times. The personalized badge authorizes participants to attend all conference sessions. Kindly be informed that the badge is not transferable to another person. We ask for your understanding that person-related admission might be a control issue of our staff. In case a participant would lose his/her badge or find a badge, he would be kind to report it immediately to the registration desk.

3 – Cancellation Policy

IMTA 2021 reserves the right to cancel any registration forthwith and without liability on its part in the event of any damage to, or destruction of the venue by fire, shortage of labour, strikes, industrial unrest, or any other cause beyond the control of IMTA 2021, which shall prevent it from performing its obligations. In these circumstances, every effort will be made to find an alternative venue or propose a new date for the conference. Should the conference have to be cancelled for any reason:

  • Within 60 days, but not less than 14 days, a 50% cancellation fee of the estimated bill will apply.
  • Within 14 days, a 100% cancellation fee will apply
Participants are allowed to cancel their registration: Any cancellation of registration must be notified in writing to the Conference Team.
Cancellations will be subject to the following conditions:
  • For cancellations received until August 15th, 2020: refund of registration fees minus a 25% administrative charge
  • For cancellations received until September 20th, 2020: refund of 50% of registration fees
  • For cancellations received after September 20th, 2020: no reimbursement can be made
Please notice that this cancellation policy applies to your registration only: cancelling your hotel booking is something you have to settle with the hotel. A seperate cancellation policy may apply. Airfares, hotels or other costs incurred by the participants are not reimbursed by IMTA 2021.

4 - Name Change

All registrations are only valid for the respective person mentioned in the form. A registered participant unable to attend the Conference may nominate (free of charge) a substitute participant by notifying the Conference Team in writing, before September 20th, 2020. The procedure includes giving the last name, first name and email address of the new participant. However, we cannot change the invoice or make any other changes.
After September 20th, 2020, for administrative reasons, no name change can be accepted.

5 – Disclaimer

The Conference Organizer cannot be held responsible for any loss, injury or damage to any property, whatever the cause may be. Liability of persons and enterprises providing means of transportation or other services, however, remains unaffected.
Should, for any reason outside the Organizer’s control (e.g. political or economic circumstances or a case of ‘force majeure’), the venue or speakers change, or the event be cancelled, the organizer will endeavour to reschedule, but shall not be held responsible for any costs, damages or expenses incurred by the participants.
If for any reason the organizer decides to make material changes to this conference, the organizer is not responsible for airfares, hotels or other costs incurred by the participants. The participant takes part in the conference, all tours and trips at his/her own risk.

6 - Copyright

The participant is allowed to use the conference documentation exclusively for his/her personal needs.

7 - Data Protection

We handle data according to the EU General Data Protection Regulation. The data you provide when registering will only be used for administering the conference of the IMTA you register for. If you indicate that you wish to receive information about future publications and conferences of the IMTA and the International Applied Military Psychology Symposium, your name, title and e-mail address will be stored for providing this service until you indicate that you no longer wish to receive this feature.

8 - Official Contact Points


IMTA 2021 Conference Team:

Col (ret) Aarne Ermus and Inga Karton, PhD as Chairs of the IMTA 2019 Organizing Committee

Contact the Conference Team by e-mail

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