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Abstract and Paper Guidelines

If you wish to present your research...

If you'd like to present your research at the next IMTA annual conference, which we encourage you to do, here is how to proceed:

1. Decide in what format you want to present (paper, symposium or poster):

A paper is the presentation of a research topic that stands on its own. It is usually presented by one presenter. All talks (except for keynotes) are scheduled for 30 minutes, comprising 20 minutes for the talk and 5 - 10 minutes for questions.

A symposium groups a number of presentations around a common theme. A symposium is usually chaired by a person introducing the theme followed by a number of paper presentations and a discussion (lead by the chairperson or a discussant). A symposium takes from one to two hours.

A poster includes a placard designed to be posted in some public place during the conference for purposes of research presentation and discussion with the author.

2. Complete the online proposal form:

While completing the form you will identify yourself, the author and co-authors, provide the title of your presentation and indicate to what subject-area it belongs. You also will have the opportunity to specify what audio-visual aids you need.

If you're ready, surf to the Proposal form

3. Submit your abstract(s):

Authors must submit abstracts for all individual papers, posters and papers presented as part of a symposium. In addition, each symposium chair must submit an overall abstract, which succinctly describes the session.

Please note: We will publish abstracts in the conference program exactly as submitted, except for minor editorial changes.
When you prepare your abstract, keep in mind its three purposes:

a. IMTA program reviewers will use it in evaluating your submission.
b. IMTA schedulers will use it to place your presentation in relation to others.
c. Conference participants will use it in deciding which sessions to attend.

Please refer to the Abstract Preparation Guidelines below when preparing your abstract to ensure that it complies with the required format.

When you have your abstract available on your computer, you can upload it using the Abstract Upload Page.

Soon after you have uploaded your abstract, you will be contacted by the program committee of the upcoming conference that will tell you whether your presentation is accepted or not or if needs further editing.

4. Get the necessary clearance(s)

If you need to get clearances before being allowed to present your research and make in public, make sure that you get these clearances before making your presentation at the conference. Please inform the conference team as soon as you can if the requested clearance is not given so that the presentation can be removed from the program.

5. Submit your full paper

Authors are also requested to submit an electronic copy of their papers.

Please refer to the Paper Preparation Guidelines below when preparing your paper to ensure that it complies with the required format.

Abstract Preparation Guidelines

Please observe following guidelines when you prepare your abstract to have a typographical uniformity.

To make it easier, you can download a template and/or an example (please note that the templates include macro's, so make sure that you or your computer don't disable them):

  • To download a template for MS-Word 2007 or later, click here.
  • To download a template for MS-Word 97 - 2003, click here.
  • To download an example that you can edit using MS-Word 2007 or later, click here.
  • To download an example that you can edit using MS-Word 97 - 2003, click here.
  • Abstracts are to be submitted in electronic form. The abstracts should be prepared in Microsoft Word (.doc or .docx).
  • Abstract title cannot exceed 10 words.
  • The body of the abstract cannot exceed 250 words.
  • Abstracts must be in English.
  • Acronyms and abbreviations should be spelled out for the first time they are used and placed in parentheses.
  • Title, author names and author affiliation should be centred above the body of the abstract.
  • Author names should be provided in the order of the first name, middle initials and last name.
  • Institutional affiliation should appear on the line following the author’s name. If the author has no institutional affiliation, the city and country of residence should be given. If there are multiple authors, the institutional affiliation should appear on the line following each author’s name, if the authors are from different institutions. If the authors are from the same institutions, then only a single mention of the institutional affiliation is required.
  • A research paper abstract should include the purpose of the research, subjects, data collection methodology, analytic procedures, and results. An abstract of a theoretical paper, discussion paper or symposium should describe the central issue, identify highlights and list conclusions.

Paper Presentation Guidelines

Authors are requested to submit an electronic copy of their papers before the beginning of the conference (To be submitted at latest when registering at the registration desk of the Conference).

The Conference Proceedings will be published on this website and posted as soon as possible after the conference.

IMTA will only publish the papers that were effectively presented at the conference.

Please note: It is acceptable not to submit a full paper if your research is planned to be published in a peer-reviewed journal or a book and it is the publisher's policy that your research cannot be published elsewhere.

Please observe following guidelines when you prepare your paper.

  • Papers are to be submitted in electronic form. The papers should be prepared in Microsoft Word (.doc or .docx) or in Portable Document Format (.pdf).
  • Paper title cannot exceed 10 words.
  • Papers must be in English.
  • Acronyms and abbreviations should be spelled out for the first time they are used and placed in parentheses.
  • Title, author names and author affiliation should be centred above the body of the paper.
  • Author names should be provided in the order of the first name, middle initials and last name.
  • Institutional affiliation should appear on the line following the author’s name. If the author has no institutional affiliation, the city and country of residence should be given. If there are multiple authors, the institutional affiliation should appear on the line following each author’s name, if the authors are from different institutions. If the authors are from the same institutions, then only a single mention of the institutional affiliation is required.
  • A research paper should include the purpose of the research, subjects, data collection methodology, analytic procedures, and results. An abstract of a theoretical paper, discussion paper or symposium should describe the central issue, identify highlights and list conclusions.
  • Papers are published as received, so make sure the layout of your paper is finalized (e.g. Put figures or charts at the intended place in the text and not at the end of your paper).
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