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Abstract and Paper Guidelines

We encourage you to share your research and best practices with an audience of your peers…

If you wish to present at the upcoming IMTA and IAMPS joint conference, the submission requires only an abstract in most cases. Individuals or groups can submit multiple proposals.

How to proceed

1. Decide in what format you want to present (paper or symposium):

A paper is the presentation of a research topic that stands on its own. It is usually presented by one presenter. All talks (except for keynotes) are scheduled for 25 minutes, comprising 20 minutes for the talk and 5 minutes for questions. Papers on similar topics can be grouped into a symposium by the planning committee.

A symposium groups presentations around a common theme. A symposium is usually chaired by a person introducing the theme followed by 2-5 paper presentations and a discussion (lead by the chairperson or a discussant). Symposium lengths are 60, 90, or 120 minutes. Symposium length can be requested but is at the discretion of the planning committee.

A panel is group of experts discussing a common theme. A panel is usually moderated by a single individual (Chair) who poses questions to the 2-5 panelists and facilitates questions from the audience. Panels are an excellent choice to discuss issues, challenges, and opportunities in Military Psychology and to highlight approaches and practices. Panel lengths are 60 or 90 minutes. Panel length can be requested but is at the discretion of the planning committee.

A poster includes a placard designed to be posted in some public place during the conference for purposes of research presentation and discussion with the author. Posters should be either ISO A0 or 48” by 36” (inches) and horizontally oriented. Authors will have an opportunity to interact with conference participants during a special session.

Note: all rooms will have a computer, projector, and internet access to support presentations. The computer will be loaded with Microsoft PowerPoint for presentations. Please note in additional equipment or software needs. The committee will try to accommodate as feasible.

2. Complete the online proposal form (when available):

While completing the form you will identify yourself, the author and co-authors, provide the title of your presentation and indicate to what subject-area or theme track it belongs. You also will have the opportunity to specify what audio-visual aids you need.

If you're ready, surf to the Proposal form (when available)

3. Submit your abstract(s):

Authors must submit abstracts for all individual papers, posters, and panels.

For symposium submissions, a symposium abstract and an abstract for each paper presented as part of a symposium are required. The overall abstract, which succinctly describes the session, should provide a theme and organizing structure for the subsequent paper abstracts. Each paper’s title, author(s) and abstract should be included in the submission.

For panel submissions, an overall abstract, which succinctly describes the focus of the panel discussion, should provide a theme and an idea of what questions panelist will answer or what issues, challenges, and opportunities they will discuss. Short bios (250 words max) are required for the chair and each panelist, and each bio should focus on expertise relevant to the theme or topic.

Please note: We will publish abstracts in the conference program exactly as submitted, except for minor editorial changes.

When you prepare your abstract, keep in mind its three purposes:

a. IMTA program reviewers will use it in evaluating your submission.
b. IMTA schedulers will use it to place your presentation in relation to others.
c. Conference participants will use it in deciding which sessions to attend.

Please refer to the Abstract Preparation Guidelines below when preparing your abstract to ensure that it complies with the required format.

When you have your abstract available on your computer, you can upload it using the Abstract Upload Page (when available).

Soon after you have uploaded your abstract, you will be contacted by the program committee of the upcoming conference that will tell you whether your presentation is accepted or not or if needs further editing. The program committee will review your submission for meeting guidelines upon receipt, and you will be notified if you need to revise your submission to meet guidelines.

4. Get the necessary clearance(s)

If you need to get clearances before being allowed to present your research and make in public, make sure that you get these clearances before making your presentation at the conference. Please inform the conference team as soon as you can if the requested clearance is not given so that the presentation can be removed from the program.

5. Submit your full paper

Uploading a presentation or paper is not necessary for submission. Authors, whose papers or symposium submissions are accepted, will be asked to submit an electronic copy of their presentations and full papers prior to or at the time of the conference. When authors are notified of acceptance, they will receive instructions for submitting their presentations and papers. Paper submissions are optional.

Please refer to the Paper Preparation Guidelines below when preparing your paper to ensure that it complies with the required format.

Abstract Preparation Guidelines

Please observe following guidelines when you prepare your abstract to have a typographical uniformity.

To make it easier, you can download a template and/or an example (please note that the templates include macro's, so make sure that you or your computer don't disable them):

  • To download a template for MS-Word 2007 or later, click here.
  • To download a template for MS-Word 97 - 2003, click here.
  • To download an example that you can edit using MS-Word 2007 or later, click here.
  • To download an example that you can edit using MS-Word 97 - 2003, click here.

Requirements:

  • Abstracts are to be submitted in electronic form. The abstracts should be prepared in Microsoft Word (.doc or .docx).
  • Abstract title cannot exceed 10 words.
  • The body of the abstract cannot exceed 250 words.
  • Abstracts must be in English.
  • Acronyms and abbreviations should be spelled out for the first time they are used and placed in parentheses.
  • Title, author names and author affiliation should be centred above the body of the abstract. For symposia, all the authors and affiliations should be listed above the main abstract, and the author(s) of each paper should be listed above the paper’s abstract. For panels, the chair and panelists should be listed above the main abstract. The chair should be identified for panels and symposia.
  • Author names should be provided in the order of the first name, middle initials and last name.
  • Institutional affiliation should appear on the line following the author’s name. If the author has no institutional affiliation, the city and country of residence should be given. If there are multiple authors, the institutional affiliation should appear on the line following each author’s name, if the authors are from different institutions. If the authors are from the same institutions, then only a single mention of the institutional affiliation is required.
  • A research paper abstract should include the purpose of the research, subjects, data collection methodology, analytic procedures, and results. An abstract of a theoretical paper, discussion paper or symposium should describe the central issue, identify highlights and list conclusions.

Paper Presentation Guidelines

Authors are requested to submit an electronic copy of their papers before the beginning of the conference (To be submitted at latest when registering at the registration desk of the Conference).

The Conference Proceedings will be published on this website and posted as soon as possible after the conference.

IMTA will only publish the papers that were effectively presented at the conference.

Please note: It is acceptable not to submit a full paper if your research is planned to be published in a peer-reviewed journal or a book and it is the publisher's policy that your research cannot be published elsewhere.

Please observe following guidelines when you prepare your paper.

  • Papers are to be submitted in electronic form. The papers should be prepared in Microsoft Word (.doc or .docx) or in Portable Document Format (.pdf).
  • Paper title cannot exceed 10 words.
  • Papers must be in English.
  • Acronyms and abbreviations should be spelled out for the first time they are used and placed in parentheses.
  • Title, author names and author affiliation should be centred above the body of the paper.
  • Author names should be provided in the order of the first name, middle initials and last name.
  • Institutional affiliation should appear on the line following the author’s name. If the author has no institutional affiliation, the city and country of residence should be given. If there are multiple authors, the institutional affiliation should appear on the line following each author’s name, if the authors are from different institutions. If the authors are from the same institutions, then only a single mention of the institutional affiliation is required.
  • A research paper should include the purpose of the research, subjects, data collection methodology, analytic procedures, and results. An abstract of a theoretical paper, discussion paper or symposium should describe the central issue, identify highlights and list conclusions.
  • Papers are published as received, so make sure the layout of your paper is finalized (e.g. Put figures or charts at the intended place in the text and not at the end of your paper).
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