Abstract and Paper Guidelines

Please note: The deadline for proposal and abstract submission is August 31st, 2024.

We encourage you to share your research and best practices with an audience of your peers…

How to proceed?

1. Decide in what format you want to present:

A paper is the presentation of a research topic that stands on its own. It is usually presented by one presenter. All talks (except for keynotes and focal sessions) are scheduled for 20 minutes, inclusive of Q&A, comprising 15-18 minutes for the talk and 2-5 minutes for questions. Each block has 5-10 minutes for discussion. So, you could ask the audience to hold questions until the discussion block and use the entire 20 minutes. You will be cut off at 20 minutes. Papers on similar topics can be grouped into a symposium by the planning committee.

A symposium groups presentations around a common theme. A symposium is usually chaired by a person introducing the theme followed by 2-5 paper presentations and a discussion (lead by the chairperson or a discussant). Symposium lengths are 60, 90, or 120 minutes. Symposium length can be requested but is at the discretion of the planning committee.

A poster includes a placard designed to be posted in some public place during the conference for purposes of research presentation and discussion with the author. Posters should be either ISO A0 or 48” by 36” (inches) and horizontally oriented. Authors will have an opportunity to interact with conference participants during a special session.

Note: all rooms will have a computer, projector, and internet access to support presentations. The computer will be loaded with Microsoft PowerPoint for presentations. Please note in additional equipment or software needs. The committee will try to accommodate as feasible.

2. Prepare your proposal:

When you submit your proposal, a few elements must be specified:

  • Who are you, the submitter?
  • What is your e-mailaddress?
  • What is the format of your proposal (see §1)?
  • In what subject area does your proposal fit?
  • Who will present your research at the conference?
  • The proposal abstract (see §3)

3. Submit your proposal(s) and abstract(s):

Authors must submit abstracts for all individual papers or posters.

For symposium submissions, a symposium abstract and an abstract for each paper presented as part of a symposium are required. The overall abstract, which succinctly describes the session, should provide a theme and organizing structure for the subsequent paper abstracts. Each paper’s title, author(s) and abstract should be included in the submission.

Please note: We will publish abstracts in the conference program exactly as submitted, except for minor editorial changes.

When you prepare your abstract, keep in mind its three purposes:

a. IMTA program reviewers will use it in evaluating your submission.
b. IMTA schedulers will use it to place your presentation in relation to others.
c. Conference participants will use it in deciding which sessions to attend.

Please refer to the Abstract Preparation Guidelines below when preparing your abstract to ensure that it complies with the required format.

Click here to download an editable MS Word proposal template.

When you have your proposal form available on your computer, you can email it as attachment to proposals@IMTA.info.

Soon after you have sent your form, you will be contacted by the program committee of the upcoming conference that will tell you whether your presentation is accepted or not or if needs further editing. The program committee will review your submission for meeting guidelines upon receipt, and you will be notified if you need to revise your submission to meet the guidelines.

4. Get the necessary clearance(s)

If you need to get clearances before being allowed to present your research in public, make sure that you get these clearances before making your presentation at the conference. Please inform the conference team as soon as you can if the requested clearance is not given so that the presentation can be removed from the program.

5. Submit your materials

Authors, whose papers or symposium submission are accepted, are requested to submit an electronic copy of their presentations (Usually, a PowerPoint file) prior or at the time of the conference. Authors are also warmly invited to submit a full paper of their presentation. While submitting a full paper isn’t mandatory, it is recommended. Full papers will be published on the website to help colleagues to better understand the presented research.

Please refer to the Paper Preparation Guidelines below when preparing your paper to ensure that it complies with the required format.

Abstract Preparation Guidelines

Requirements:

  • Abstracts are to be submitted in electronic form. The abstracts should be prepared in Microsoft Word (.doc or .docx).
  • Abstract title cannot exceed 10 words.
  • The body of the abstract cannot exceed 250 words.
  • Abstracts must be in English.
  • Acronyms and abbreviations should be spelled out for the first time they are used and placed in parentheses.
  • Title, author names and author affiliation should be centred above the body of the abstract. For symposia, all the authors and affiliations should be listed above the main abstract, and the author(s) of each paper should be listed above the paper’s abstract. For panels, the chair and panelists should be listed above the main abstract. The chair should be identified for panels and symposia.
  • Author names should be provided in the order of the first name, middle initials and last name.
  • Institutional affiliation should appear on the line following the author’s name. If the author has no institutional affiliation, the city and country of residence should be given. If there are multiple authors, the institutional affiliation should appear on the line following each author’s name, if the authors are from different institutions. If the authors are from the same institutions, then only a single mention of the institutional affiliation is required.
  • A research paper abstract should include the purpose of the research, subjects, data collection methodology, analytic procedures, and results. An abstract of a theoretical paper, discussion paper or symposium should describe the central issue, identify highlights and list conclusions.

Click here to download an editable MS Word proposal template.

Paper Presentation Guidelines

Authors are kindly invited to submit an electronic copy of their papers before the beginning of the conference (To be submitted at latest when registering at the registration desk of the conference).

The Conference Proceedings will be published on this website and posted as soon as possible after the conference.

IMTA will only publish the papers that were effectively presented at the conference.

Please note: It is acceptable not to submit a full paper e.g., if your research is planned to be published in a peer-reviewed journal or a book and it is the publisher's policy that your research cannot be published elsewhere.

Please observe following guidelines when you prepare your paper.

  • Papers are to be submitted in electronic form. The papers should be prepared in Microsoft Word (.doc or .docx) or in Portable Document Format (.pdf).
  • Paper title cannot exceed 10 words.
  • Papers must be in English.
  • Acronyms and abbreviations should be spelled out for the first time they are used and placed in parentheses.
  • Title, author names and author affiliation should be centered above the body of the paper.
  • Author names should be provided in the order of the first name, middle initials and last name.
  • Institutional affiliation should appear on the line following the author’s name. If the author has no institutional affiliation, the city and country of residence should be given. If there are multiple authors, the institutional affiliation should appear on the line following each author’s name, if the authors are from different institutions. If the authors are from the same institutions, then only a single mention of the institutional affiliation is required.
  • A research paper should include the purpose of the research, subjects, data collection methodology, analytic procedures, and results. An abstract of a theoretical paper, discussion paper or symposium should describe the central issue, identify highlights and list conclusions.
  • Papers are published as received, so make sure the layout of your paper is finalized (e.g. Put figures or charts at the intended place in the text and not at the end of your paper).
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